The funding is awarded in the form of lump-sum maximum amounts. The following maximum amounts can be applied for per measure:

• 250,- € for events within Germany
• 250,- € for virtual events
• 500,- € for events within Europe and
• 750,- € for events outside Europe.

• This funding line is a supplementary grant that can only be fully utilized after other funding options (e.g. external funding, overheads, internal resources) have already been exhausted.
• In the case of air travel, additional CO2 compensation costs are incurred, which must also be pre-financed. For more information on this topic, please see “business trips” under Conditions for business trips | Personnel department.
• In accordance with the State Travel Expenses Act, a six-month definitive deadline applies, which begins on the day after the end of the business trip. The approved funds must therefore be spent in full within this period. If you are unable to use the funds within this period – for example because the trip has been canceled – please inform us immediately (ga@uni-mainz.de).
• If an attempt is made to transfer ineligible costs, all approved funds may be recalled. Please refer to the allocation notice for detailed information on financial processing.

In line with JGU’s equal opportunities concept, we provide additional funds to grant equal opportunities (“GA Equal Opportunities Grant“) as part of the “Participation in scientific events” funding line. The aim is to enable all ECRs to participate in scientific exchange and research-related activities and to promote the best possible development of individual potential. The GA Equal Opportunities Grant is contingent upon approval of the “Participation in scientific events” funding line and cannot be applied for separately.

Through the GA Equal Opportunities Grant, the GA provides a lump sum for travel expenses for one accompanying person (e.g. a caregiver or child – the lump sum is usually waived for children, unless a separate ticket is required).

How can I apply for the GA Equal Opportunities Grant?

• You can apply for the GA Equal Opportunities Grant directly using our application form.
• A short resume (CV) must be attached to the digital application.
• We reserve the right to request further documents if required.

How much is the GA Equal Opportunities Grant?

• The amount and scope of the GA Equal Opportunities Grant is based on the approved travel allowance (“Participation in scientific events”) and is limited to the amount of the latter.
• The approved amount is rounded up to the nearest 10 euros.

Further information on the requirements and the necessary documents can be found in our instructions on the application process.

Applications are submitted exclusively via our online forms:

• After submitting the Form, you will receive a summary of your details by e-mail. Save the e-mail as a PDF document, this is your digital application.
  If you do not receive a summary, please contact ga@uni-mainz.deas your entries have probably not been sent to us and therefore cannot be processed!
• The application must be signed by:
  • the applicant
  • for doctoral candidates the doctoral supervisor is needed additionally
  • the head of the next higher organizational unit (institute director or equivalent, or, if applicable, head of department)
• Send the signed application by e-mail with all digital (or scanned) signatures and proof of active participation as a scan or pdf to the Gutenberg Academy: ga@uni-mainz.de.

The application eligibility for R2/R3 scientists will be extended as follows:

• For parental leave:
  • For scientists by the actual parental leave taken, but by a maximum of one year per child. In addition, a lump sum of nine months is taken into account for the pregnancy of the person giving birth.
• Bei Pflegezeiten oder Zeiten schwerer Krankheit:
  • Extension of up to one year. Caregiver leaves are taken into account provided that there is documented evidence that a relative required care and that the applicant provided that care.

There is no legal entitlement to a funding line.

• All applications must be received in full by the GA before the start of the trip. Applications for retroactive financial support will not be processed.
• No applications will be processed between November 15 and December 31. Applications for participation in events during this period must be received by November 15.
• The signed PDF application must be submitted within 10 working days of completing the application form at ga@uni-mainz.de otherwise it will be a reason for rejection.

The maximum funding amount is 2.500,- €.

The funding line is intended as a supplement to existing funds of the chairs/institutes/faculties, including third-party funds, program allowances (for indirect project costs), etc., which are to be used as a priority. Co-financing of the planned event by other funding agencies is possible and desirable.

Applications must be submitted exclusively by e-mail to ga@uni-mainz.de.

The application must be submitted as one PDF document. The application must contain the following documents:

• The completed application form “Antrag_Veranstaltung_fuer_Promovierende”
  • Signed by the applicant and the head of the next higher structural unit (institute management or equivalent, faculty management if applicable)
• A short description of the project (max. 1-2 pages) with a description of the topic and the central questions
• A list of participants (provisional if applicable), stating that the event is a scientific event for doctoral candidates
• Program or a preliminary draft program
• Financing plan with a detailed list of all costs incurred and an indication of the proportion to be covered by this funding line
• Justification for the requested funds
• Information on other applications submitted to other funding providers and, if applicable, corresponding evidence

The application eligibility for R2/R3 scientists will be extended as follows:

• For parental leave:
  • For scientists by the actual parental leave taken, but by a maximum of one year per child. In addition, a lump sum of nine months is taken into account for the pregnancy of the person giving birth.
• Bei Pflegezeiten oder Zeiten schwerer Krankheit:
  • Extension of up to one year. Caregiver leaves are taken into account provided that there is documented evidence that a relative required care and that the applicant provided that care.

There is no legal entitlement to a funding line.

• All applications must be received in full by the GA before the start of the conference. Applications for retroactive financial support will not be processed.
• No applications will be processed between November 15 and December 31. Applications for conferences during this period must be received by November 15.